Who we are Vacancies Professional Trainee - Administrative Assistant, Nursing & Health Policy Professional Trainee - Administrative Assistant, Nursing & Health Policy

ICN

Founded in 1899, ICN is the widest reaching health care organisation in the world.  As a federation of national nurses’ associations (NNA’s), ICN is a not for profit, nongovernmental organisation representing millions of nurses in more than 130 countries.  Operated by nurses for nurses, the organisation works to ensure quality nursing care for all; sound health policies globally; the advancement of nursing knowledge; the presence worldwide of a respected nursing profession; and a competent and satisfied nursing workforce. 

Geneva, Switzerland

Professional Trainee - Administrative Assistant, Nursing & Health Policy

ICN is looking for a Professional Trainee Administrative Assistant to assist the Nursing & Health Policy Department with administrative tasks.

The person will be reporting to the Director, Nursing & Health Policy. This is a six months’ contract, 100%, the start date being as soon as possible.

The Role

Responsible for coordinating the work of the Nursing & Health Policy Department by providing secretarial services, recording and maintaining communications, exercising discretion and confidentiality.

Tasks

  • Answering telephone calls
  • Maintaining diaries
  • Arranging appointments
  • Taking messages
  • Typing/word processing
  • Filing
  • Organising meetings
  • Using a variety of software packages
  • Managing databases
  • Implementing and maintaining procedures/administrative systems
  • Liaising with staff, suppliers and clients
  • Preparing letters, presentations and reports
  • Undertaking document searches and assist with researching issues in    support of the Nursing team

The candidate’s profile

  • Excellent English and Spanish – French (optional)
  • Excellent writing skills a must
  • Perfect control of the Microsoft suite
  • Background of high-level PA a must
  • Time Management and Organizational skills
  • Adaptability and Stress Management
  • Problem Solving
  • Ability to work under pressure

The candidate is expected to be self-motivated, able to work independently, in a team, and with people of various cultural backgrounds and be able to work to deadlines and produce quality outputs within tight time frames.

Other attributes include the ability to bring analytical, critical and creative thinking to the work; flexibility and openness to new ideas and ways to achieve goals; the ability to use computer and telecommunication technology for work purposes; and effective communication skills, both orally and in writing.

Closing Date for Applications

A complete file in English, including contact information for at least two professional references, must be received by e-mail This e-mail address is being protected from spambots. You need JavaScript enabled to view it ASAP

International Council of Nurses

Human Resources and Corporate Services Department

3, place Jean-Marteau

1201 Geneva

Switzerland