GUIDELINES FOR CONCURRENT AND SYMPOSIA SESSIONS

INSTRUCTIONS TO SPEAKERS

When you arrive at the Conference Centre (MCC):

  • Collect your registration material at the speakers’ desk within the registration area.
  • Kindly upload your presentation at the Speakers’ Lounge (Room 9 at the MCC) a day before your presentation and at the latest one-half day before the start of your presentation’s session.
  • We encourage you to visit the Speakers Lounge as early as possible to receive further instructions and to avoid any last minute challenges.
  • A technician will be available at the Speakers Lounge and in the main session rooms to provide assistance when needed.
  • Be available by your room door at least 10 minutes before the start of your session.
  • If you have any questions, please contact a staff member at the Speakers Lounge.

At the Time of your Presentation:

Please be certain that the length of your presentation remains within the allocated time and leave enough time for questions from the audience. Session moderators are instructed to terminate presentations, which exceed their time allocated.

AUDIO-VISUAL EQUIPMENT

All session rooms are equipped with:
  • Data projector for PowerPoint presentations
  • Laptop (no Macintosh)
  • Clip microphone (main rooms only)
  • Lectern microphone
  • Laser pointer

POWERPOINT

  • Use Microsoft PowerPoint version 2000.
  • Make sure your presentation does not exceed 5 MB.
  • Use screen resolution 800 x 600 pixels to guarantee the compatibility to the data projectors.
  • Please bring a USB or CD-ROM with your presentation (Microsoft PowerPoint version 2000) to the technician at the Speakers Lounge at least one-half day before the start of the session during which you will give your presentation.
  • When you use PowerPoint always use the option: ‘Font TrueType’.
  • Keep the use of animations limited.
  • Macintosh presentations are not compatible and cannot be used!

GENERAL GUIDELINES & RECOMMENDATIONS

PREPARATION RECOMMENDATIONS:

  • Plan your presentation carefully.
  • Co-ordinate each phase of your lecture with your PowerPoint slides.
  • Number the sheets at the bottom of the page, and have them in proper order and position.
  • Avoid unfamiliar abbreviations or expressions.
  • Your copy should be highly legible (ALL CAPITALS, for instance) double or triple-spaced, with well-marked cues for slides.
  • A coloured background usually works better than black and white.
  • Colours should be kept limited and simple.
  • Optimise the visual simplicity – use few words and avoid sentences.
  • Try not to use more than 6 bullet points per slide.
  • Leave out text you do not plan to discuss.
  • Use several slides to cover a detailed topic that cannot be logically included on one slide.
  • If you must refer to one slide on several occasions during your presentation, use duplicates instead of trying to return to the original.
  • To coin a phrase, graphs often speak louder than words.

EFFECTIVE PRESENTATION 3 RULES:

  1. Introduce your topic and inform your audience what you intend to speak about.
  2. Deliver your talk, including the methods, results and conclusions.
  3. Summarize for your audience the most important points of your lecture.

Note: many sessions will have simultaneous interpretation and some participants may not speak your language as their mother tongue. Please remember to speak slowly and clearly.

DELIVERY TIPS:

  • Bring a text prepared specifically for the oral presentation.
  • Find time before sessions begin, and acquaint yourself with the operation of the podium and location of the equipment. Conference staff will be present to assist you.
  • Give the technician any special instructions you may have before, not during the talk.
  • Be careful to speak in accordance with your slide sequence, discuss the material as written on the slide.
  • Use a laser pointer to guide the audience. Do not wave the pointer around the slide.
  • Remember to speak slowly and clearly.
  • Please stay within the time limit allocated for your presentation.

Note: symposium is programmed for 80 minutes, divided by the presenters, allowing time for discussion. Concurrent sessions have 20 minutes for each abstract presentation including time for discussion. We strongly urge you to allow time for questions and comments. Four abstracts (15 minutes each) will be presented in each concurrent session of 80 minutes.

Those whose abstracts are accepted must register for the conference and pay the early registration fee by midnight (GMT) 31 January 2011. Accepted abstracts will be eliminated from the programme and CD-Rom on this date if registration and fee payment have not been received.